Job Description

SummaryThe Bath VA Medical Center is currently recruiting for one Program Support Assistant. The purpose of this position is to support the Chief of Health Administration Service (HAS) and other members of HAS leadership. HAS is a complex service that provides essential business and administrative services to the Medical Center Learn more about this agencyHelpOverview Accepting applications Open & closing dates 11/03/2022 to 11/17/2022 Salary $44740 - $58158 per year Pay scale & gradeGS 7 HelpLocation1 vacancy in the following location: Bath NY 1 vacancy Remote job No Telework eligible No Travel Required 25% or less - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment typePermanent - Work scheduleFull-time - ServiceCompetitive Promotion potential 7 Job family (Series) 0303 Miscellaneous Clerk And Assistant Supervisory statusNo Security clearance Other Drug testNo Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process Suitability/Fitness Announcement numberCBTE-11707272-23-TL Control number687443800 HelpThis job is open to Internal to an agencyCurrent federal employees of this agency. Clarification from the agency This vacancy is only open to permanent employees of the Veterans Administration Health Care SystemVideosHelpDutiesDuties include but are not limited to: Prepares correspondence both of confidential and non-confidential nature per VHA and/or service directives and policy. Reviews outgoing correspondence for signature of supervisor for proper format conformance with procedural instructions grammar typographical accuracy and necessary attachments. Provides technical expertise and serves as point of contact for timekeeping ensuring accuracy in leave administration travel and training. Responsible for in-processing and clearing activities of staff to include but not limited to entering computer access requests coordinating schedules entering key requests sponsorship supply orders etc. Receives employees and visitors ascertaining the nature of their business supplying necessary information making appointments and/or directing them to the appropriate source within HAS or the Medical Center. Performs daily surveillance of various data and notifying appropriate administrative leads so that outliers are completed and resolved in a timely manner. Serves as primary or an alternate government purchase card holder and/or contracting representative. Obtains and monitors the use of services supplies or equipment for the service. Provides reports and information regarding clinic profile systems information on inactivation setups modifications delinquencies setting of parameters letters etc. Assists in development and coordination of initiatives and implementation of service strategic plan to promote and disseminate clinic profile management principles or other related projects. Delivers training such as scheduling administrative etc. as directed. Reviews analyzes implements conducts delivers and evaluates training courses and programs related to the national scheduling requirements and other training courses. Conducts and evaluates training needs assessments and provides input to the Service Chief on establishing and operating internal training programs developing or obtaining/purchasing training aids and selecting appropriate training resources. Takes responsibility and initiative sets and meets priorities follows through on commitments safeguards information and organizes and uses time and resources to achieve desired results. Must be able to pass the national scheduling training competency and exam within 120 days of employment. Must be eligible to receive and maintain a government purchase card.. Must be able to receive obtain and maintain COR (Contracting Officer Representative) certification. Integrated position requires travel to main sites on occasion. Work Schedule: 7:30 a.m. to 4:00 p.m. or 8:00 a.m. to 4:30 p.m. Monday-Friday Position Description/PD#: Program Support Assistant/PD261060HelpRequirementsConditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position applicants must meet all requirements by the closing date of this announcement 11/17/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS07 position you must have served 52 weeks at the GS06. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: expert knowledge of providing administrative and personnel work for the Chief which includes confidential matters such as preparing personnel actions preparing disciplinary memorandums and/or personnel files union notifications and other documents that involve sensitive personnel matters such as personnel awards capturing time and attendance such as sick leave or FMLA; extensive knowledge in providing leaders and employees with quality customer service program accountability and problem resolution; providing information and input to leadership tracking of training policy development orientation of new staff executing records management and file inventory duties sponsoring and managing PIV software and requirements as needed and serving as timekeeper and purchase card holder. You will be rated on the following Competencies for this position: Education and TrainingOrganizational StewardshipTechnical Competence Physical Requirements: Work is mostly sedentary; however requires frequent trips to other service offices in the hospital and to other sites within the Finger Lakes Health Care System as required to hand carry correspondence file folders confidential material etc. The incumbent must be able to adjust to changing workload demands. Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards please visit the United States Office of Personnel Managements website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges universities schools or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.Additional informationReceiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice your most recent performance rating and your most recent SF-50 noting current position grade level and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPMs Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. To ensure compliance with an applicable preliminary nationwide injunction which may be supplemented modified or vacated depending on the course of ongoing litigation the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043 that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status if selected for the purposes of implementing other workplace safety protocols such as masking physical distancing testing travel and quarantine. If you are unable to apply online or need to fax a document you do not have in electronic form view the following link for information regarding an Alternate Application. Read more Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above. IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Narrative responses are not required at this time. If you are referred for consideration you may be asked to submit additional job related information which may include but not limited to; responses to the knowledge skills and abilities; completion of a work sample and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g. on resume or during interview or hiring process); gain additional knowledge regarding a candidates abilities; and assist a hiring manager with making a final selection for a position. For more information on the "Who may apply" eligibility requirements please refer to the OHRM Status Candidates and Other Candidate Definitions document. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment change to lower grade transfer appointment or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA career development services for our existing Veterans and coaching and reintegration support for military service members. Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. As a new or existing federal employee you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether youre a permanent part-time temporary or an intermittent employee. You may be eligible for the following benefits however check with your agency to make sure youre eligible under their policies. To apply for this position you must provide a complete Application Package which includes: ResumeSF-50/ Notification of Personnel Action The following documents are accepted and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application such as a copy of your transcript (if using education to qualify) SF-50s (current/former Federal employees) documentation to support Veterans Preference claims or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Cover LetterResumeSF-50/ Notification of Personnel Action SF-50 Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility): Most recent SF-50 if you are a current or former Federal employee An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade Award 50s do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50s include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50s at the highest grade held with an effective date more than one year old. Veterans Preference: When applying for Federal Jobs eligible Veterans should claim preference for 5pt (TP) 10pt (CP/CPS/XP) or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable general etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service character of service (honorable general etc.) and dates of impending separation. Additionally disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans Preference please visit Feds Hire Vets - Veterans - Job Seekers - Veterans Preference.If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.