Job Description

Advertisement Closes 11/11/2022 (7:00 PM EST)22-09322 Executive Staff AdvisorPay Grade 16Salary $4094.14 - $6065.28 MonthlyEmployment Type EXECUTIVE BRANCH | FULL TIME INELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WKHiring Agency Education & Labor Cabinet | Office of the SecretaryLocation 500 Mero Street Frankfort KY 40601 USAThe agency may authorize the selected candidate to telecommute. The agency may terminate or modify the telecommuting arrangement at any time.Description The Education and Labor Cabinets mission is to educate prepare train and ensure the safety of Kentuckyscurrent and future workforces. Our goal is to create and make continuous improvements to an education andworkforce system that prepares Kentuckians for the 21st century workforce while helping businesses find theskilled workers they need to compete and create jobs in the Commonwealth.The cabinet is seeking to fill an Executive Staff Advisor position within the Office of the Secretarys Officeof Administrative Services. This position serves as an assistant to the Executive Director and assists withproject management budget review projection monitoring analysis communication guidance and training.The preferred candidate for this position should be able to demonstrate strong leadership skills ability toanalyze complex data technical data policy situations etc. and have strong communication skills tocommunicate clearly and effectively verbally and in writing.Job duties: Oversees all pass-through federal grants for the cabinet to ensure compliance with federal requirements.Monitors cash balances expenditures & receipts for compliance with budgets. Analyzes financial reportsidentifies possible issues and makes recommendations to leadership. Provides technical assistance to all organizational units on matters dealing with the administration ofall operational regulations policies and procedures. Recommends policy and procedural changes. Conducts audits within the Office of Administrative Services to ensure proper documentation is accurateretained appropriately and is readily available for state and federal audits. Initiates reviews and analyzes all requests for budget deviations and added programs. Recommendsapproval/denial of requests in consultation with the Budget Director/Executive Director. Prepares budgetdocuments and paperwork for review and submittal. Maintains notes of all changes. Attends meetings and provides budgetary guidance analysis and review for the capital planning and/or anyspecial projects. Reviews and submits all required documents. Works directly with fiscal staff to ensureproper set-up of contracts and accounting. Performs other duties as required. The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the U.S. ELC will only use E-Verifyonce you have accepted a job offer and completed the Form I-9.For more information on E-Verify or if you believe that ELC has violated its E-Verify responsibilitiesplease contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/.Minimum RequirementsEDUCATION: Graduate of a college or university with a bachelors degree.EXPERIENCE TRAINING OR SKILLS: Four years of administrative or management experience.Substitute EDUCATION for EXPERIENCE: A masters degree will substitute for one year of the required experience.Substitute EXPERIENCE for EDUCATION: Additional administrative management or research experience will substitute for the required education on a year-for-year basis.SPECIAL REQUIREMENTS (AGE LICENSURE REGULATION ETC.): NONEWorking Conditions Incumbents working in this job title primarily perform duties in an office setting.Probationary Period This job has an initial and promotional probationary period of 6 months except as provided in KRS 18A.111.If you have questions about this advertisement please contact Leslie Tindall at Leslie.Tindall@ky.govAn Equal Opportunity Employer M/F/D