Job Description

SummaryThe Secretary position is located at Northport VA Medical Center. This position serves as Personal and Administrative Assistant and Secretary to the Chief Fiscal Service. Responsible for all clerical activity involved in the management of all Fiscal Service personnel. Learn more about this agencyHelpOverview Accepting applications Open & closing dates 10/26/2022 to 11/16/2022 Salary $46797 - $60836 per year Pay scale & gradeGS 6 HelpLocation1 vacancy in the following location: Northport NY 1 vacancy Remote job No Telework eligible No Travel Required Not required Relocation expenses reimbursed No Appointment typePermanent - Work scheduleFull-time - ServiceCompetitive Promotion potential None Job family (Series) 0318 Secretary Supervisory statusNo Security clearance Other Drug testNo Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process Suitability/Fitness Announcement numberCBTE-11700212-23-MTP Control number685460200 HelpThis job is open to Internal to an agencyCurrent federal employees of this agency. Clarification from the agency The first Area of Consideration is current permanent employees of the VHA The second Area of Consideration is employees of the VA (VHA. VBA and NCA)VideosHelpDuties Duties include but not limited to: Responsible for all clerical activity involved in the management of all Fiscal Service personnel. Administratively supervises the paperwork in the Fiscal Service to include the coordination of activities for daily work production and the redistribution of work to provide for scheduled or emergency leave workload and peak periods or deadlines. Receives visitors and telephone calls from Management Chiefs of Service or their representatives within the Medical Center VA Central Office other Federal Agencies vendors other VA Medical Centers. In each case the incumbent makes the decision as to its referral and in many instances resolves the nature of the call independently Receives reads and distributes incoming correspondence memoranda reports of investigation etc. and determines which he/she handle him/herself or gathers additional information that would be required by the Chief Fiscal Service. Takes and transcribes dictation using auditory recorder from Service Chief performing necessary typing and compiling of same. When correspondence is of a non-policy nature prepares it for the Medical Center Director. Incumbent assures accuracy of form and typographical neatness of all correspondence submitted to the office of the Chief Fiscal Service from all sections of Fiscal Service. Maintains an appointment calendar for the Chief Fiscal Service scheduling his/her many appointments committee memberships and conferences without prior clearance. Arranges official travel schedules including travel and hotel reservations. Responsible for compilation of data ensuring accuracy completeness and timely submission of Service reports which include: Fiscal Quality Control Audits Annual Budget Plan to VACO Annual Distribution of Funding to Control points and Special one-time financial reports. Takes minutes of Budget Committee Meetings Data Validation Committee Meetings Data Validation Committee Meetings Fiscal Service Staff Meetings or any other meetings as required Performs additional duties as assigned. Work Schedule: Monday - Friday 8:00am - 4:30pm Compressed/Flexible: Not Available Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Secretary/PD019530 Financial Disclosure Report: Not requiredHelpRequirementsConditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position applicants must meet all requirements by the closing date of this announcement 11/16/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Knowledge of administrative principles and techniques such as organizing planning and preparations of reports. Knowledge of policies procedures guidelines and criteria pertinent to the service. Skills in operating a personal computer. Knowledge of Microsoft Word Excel Outlook and VISTA to perform administrative functions. You will be rated on the following Competencies for this position: ClericalCustomer ServiceWriting Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary with some walking standing bending and carrying light items such as books papers and files. Travel may be required to the New York campus and other satellite clinics. For more information on these qualification standards please visit the United States Office of Personnel Managements website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.Education There is no educational substitution at this grade level.Additional informationThe Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice your most recent performance rating and your most recent SF-50 noting current position grade level and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPMs Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01 VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e. medical religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need to fax a document you do not have in electronic form view the following link for information regarding an Alternate Application. Read more Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above. IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Narrative responses are not required at this time. If you are referred for consideration you may be asked to submit additional job related information which may include but not limited to; responses to the knowledge skills and abilities; completion of a work sample and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g. on resume or during interview or hiring process); gain additional knowledge regarding a candidates abilities; and assist a hiring manager with making a final selection for a position. For more information on the "Who may apply" eligibility requirements please refer to the OHRM Status Candidates and Other Candidate Definitions document. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment change to lower grade transfer appointment or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA career development services for our existing Veterans and coaching and reintegration support for military service members. Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. As a new or existing federal employee you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether youre a permanent part-time temporary or an intermittent employee. You may be eligible for the following benefits however check with your agency to make sure youre eligible under their policies. To apply for this position you must provide a complete Application Package which includes: ResumeSF-50/ Notification of Personnel Action The following documents are accepted and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application such as a copy of your transcript (if using education to qualify) SF-50s (current/former Federal employees) documentation to support Veterans Preference claims or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Cover LetterDD-214/ Statement of ServiceResumeSF-50/ Notification of Personnel Action SF-50 Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility): Most recent SF-50 if you are a current or former Federal employee An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade Award 50s do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50s include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50s at the highest grade held with an effective date more than one year old. Veterans Preference: When applying for Federal Jobs eligible Veterans should claim preference for 5pt (TP) 10pt (CP/CPS/XP) or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable general etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service character of service (honorable general etc.) and dates of impending separation. Additionally disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans Preference please visit Feds Hire Vets - Veterans - Job Seekers - Veterans Preference.If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.