Job Description

SummaryThis position is located in the Mine Safety and Health Administration Enforcement Mine Safety and Health in the Lakewood District located in Denver CO. The incumbent serves as the personal assistant to the Assistant District Manager providing program and administrative support throughout a broad range of technical and administrative areas as well as guidance and assistance to support staff in subordinate branches.This position is outside the bargaining unit. Learn more about this agencyHelpOverview Accepting applications Open & closing dates 10/26/2022 to 11/08/2022 Salary $49322 - $64114 per year Pay scale & gradeGS 07 HelpLocation1 vacancy in the following location: Denver CO 1 vacancy Remote job No Telework eligible Yes-as determined by the agency policy. Travel Required Occasional travel - Occasional travel may be required. Relocation expenses reimbursed No Appointment typePermanent - Work scheduleFull-time - ServiceCompetitive Promotion potential 07 - There is no obligation to provide future promotions if you are selected. Promotions are dependent on your ability to perform the duties at a higher level meet all the performance requirements and supervisors recommendation to the next grade level. Job family (Series) 0318 Secretary Supervisory statusNo Security clearance Not Required Drug testNo Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process Credentialing Announcement numberDE-23-DAL-MSHA-049 Control number685625500 HelpThis job is open to Career transition (CTAP ICTAP RPL)Federal employees who meet the definition of a "surplus" or "displaced" employee. The publicU.S. Citizens Nationals or those who owe allegiance to the U.S. Clarification from the agency Open to all U.S. Citizens; ICTAP/CTAP eligibles within the local commuting area. Also advertised as job MS-23-DAL-MSHA-049 for status applicants reinstatement eligiblesVeteran Employment Opportunity Act (VEOA) Veterans Recruitment Authority (VRA) Schedule A eligibles OPM interchange Military Spouse Land and Base Management eligibles; ICTAP/CTAP eligibles in local commuting area and those under other special hiring authorities. To be considered for each vacancy apply to BOTH jobs.HelpDutiesExercises exclusive control over the Assistant District Managers calendar and schedules appointments and conferences upon own initiative based upon personal knowledge of the Mangers workload. As the personal assistant receives and screens all visitors and telephone calls. Makes arrangements for travel arranging schedule of visits making reservations itinerarys and submitting travel vouchers. Provides assistance to the Assistant District Managers on sensitive and confidential information. Assembles and organized material for the Assistant District Managers use during speaking engagements. Performs special research projects for the Assistant District manager which may occasionally involve policy or operational matters.Reviews incoming publications regulations and directives documents which may effect the District due to their subject matter. Reviews documents and correspondence prepared by other Managers assistants for signature of or requiring coordination with the Assistant District Manager for conformance with regulations grammar format and special policies of the agency. Coordinates and tracks the status of ongoing District tasks and projects by contact with the Assistant District Managers and subordinate supervisors. In the absence of the Assistant District Manager assumes responsibility for ensuring that requests for action or information are made known to subordinate staff who can satisfy the inquiry/request.Screens and obtains information from various sources analyzes and evaluated the information gathered and presents the findings in a clear and concise manner. Based on employees own knowledge of policy and procedures makes recommendations to the Assistant District Manager based on the findings. Serves as primary point of contact in one or more of the following activities: FOIA responses preparation of district activity reports; tracking of mine plan approvals; Legal Identification of Mines databases; mine information systems and/or the development of SOPs.Provides a broad range of office automation support to the district staff. Gives advice and instructions to subordinate offices. Receives and reviews incoming correspondence maintains control records and gathers needed relevant material as necessary.HelpRequirementsConditions of Employment Must be at least 16 years old and a U.S. Citizen. Candidate required to obtain the necessary security/investigation level. Appointment to this position may require a background investigation. Requires a probationary period if the requirement has not been met. Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.Required Proficiency: You must have a typing proficiency of 40 words per minute based on a 5 minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates OR self-certify your proficiency.Notification Concerning COVID-19 Vaccinations. As required by Executive Order 14043 Federal executive branch employees are required to be fully vaccinated against COVID-19 regardless of the employees duty location or work arrangement (e.g. telework remote work etc.) subject to such exceptions as required by law. If selected you will be required to be vaccinated against COVID-19 and to submit documentation of proof of vaccination or to be in the process of requesting an exception to the vaccination requirement before appointment or onboarding with the agency. The agency will provide additional information regarding which forms of documentation can be accepted and how you can request to be considered for a legally required exception from this requirement.Currently implementation and enforcement of Executive Order 14043 has been suspended pursuant to an injunction pending further litigation.QualificationsTo qualify for the GS-07 you must possess one year (52 weeks) of specialized experience equivalent to the GS-06 level in the Federal service or comparable experience not gained through federal service that demonstrates secretarial work. Specialized Experience is experience that has equipped the applicant with the particular knowledge skills and abilities to perform successfully the duties of the position and that is typically in or related to the work of the position to be filled. This experience may have been gained either in the Federal or private sectors.To qualify applicants must meet at least 5 of the following: Coordinating monitoring and performing basic clerical and administrative functions of a work unit; Knowledge of grammar punctuation format and style to prepare correspondence memorandums and other documents utilizing word processing and other automated systems; Experience with software suites related to word processing and database maintenance; Providing administrative guidance on office procedures; Initiating and coordinating travel arrangements for others; or Researching regulations and providing technical guidance Required Proficiency: You must have a typing proficiency of 40 words per minute based on a 5 minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates OR self-certify your proficiency.EducationThere is no substitution of education for specialized experience.Additional informationPosition Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labors Telework Program.DOL seeks to attract and retain a high performing and diverse workforce in which employees differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration flexibility and fairness so that all individuals are able to participate and contribute to their full potential.All MSHA employees and their spouses and minor children are prohibited by regulation from having any interest direct or indirect in any mine or mining company which may be directly affected by the work of MSHA through its investigations technical research or other activities. These interests are prohibited under the Department of Labors Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions please contact the vacancy contact on this announcement.Refer to these links for more information: GENERAL INFORMATION ADDITIONAL DOCUMENTATION FORMER FEDERAL EMPLOYEESDepartment of Labor may use certain incentives and hiring flexibilities currently offered by the Federal government to attract highly qualified candidates. Additional information is available at https://www.opm.gov/policy-data-oversight/pay-leave/pay-and-leave-flexibilities-for-recruitment-and-retention/Read more Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.If you meet the minimum qualifications you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.CategoriesCategory A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:Interpersonal Skills: Ability to show understanding friendliness courtesy tact empathy cooperation concern and politeness to others; relates well to different people from varied backgrounds and different situations.Manages and Organizes Information: Identifies a need gathers organizes and maintains information; determines its importance and accuracy and communicates it by a variety of methods.Planning and Evaluating: Determines objectives and strategies; coordinates with other parts of the organization to accomplish goals; monitors and evaluates the progress and outcomes of operational plans; anticipates potential threats or opportunities.Self-Management: Sets well-defined and realistic personal goals; monitors progress and is motivated to achieve; manages own time and deals with stress effectively.Written and Oral Communication: Uses correct English Grammar punctuation and spelling to communicate thoughts ideas information and messages in writing. Exercises judgment and a good understanding of the programs and functions of the office in answering a wide variety of questions from the general public officials of other Government agencies and private industry. Tactfully refers calls as appropriate. Independently answers questions which do not alter or determine policy.The information you provide on your resume may be verified by a review of your work experience employment start/end dates/hours worked and/or education by checking references and through other means (ex. interview). The examining Office of Human Resources (OHR) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not the OHR may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview panel review written test writing sample etc.)For more information visit "Required Documents" section.You may preview questions for this vacancy. Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. As a new or existing federal employee you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether youre a permanent part-time temporary or an intermittent employee. You may be eligible for the following benefits however check with your agency to make sure youre eligible under their policies.Continued from "How You Will be Evaluated" section:INFORMATION FOR ICTAP/CTAP ELIGIBLE(S) ONLY: If you are eligible for special priority selection under ICTAP/CTAP you must be well-qualified for the position to receive consideration. ICTAP/CTAP eligible(s) who are placed into Category B or higher will be considered "well-qualified." Be sure to review DOL Account Eligibility Questions #24 to reflect that you are applying as an ICTAP or CTAP eligible and submit supporting documentation. Click Application of Veterans Preference for Category Rating Jobs for more information.Required Documents:The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title the 2nd submission will OVERWRITE the 1st submission. Also do not upload password-protected documents.- Resumes are required - provide a resume either by creating one in USAJOBS or uploading one from your profile. To receive full consideration for relevant and specialized experience please list the month year and the number of work hours worked for the experience listed on your resume. We also suggest that you preview the vacancy questions and confirm that your resume supports your question responses.- Veterans Documents (if applicable): To be considered as a 5-point preference eligible you must submit a copy of your Certificate of Release or Discharge From Active Duty DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference you must submit a copy of your DD214; an Application for 10-point Veterans Preference SF15; and the proof of entitlement of this preference which is normally an official statement dated 1991 or later from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting honorable or general discharge or release within 120 days click Active Duty). Without this documentation you will not receive veterans preference. For more information go to http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx- Displaced Employee Placement Documents - Only required if requesting priority consideration under CTAP or ICTAP eligibility.- Cover Letters are not mandatory and will not be used to verify experience but may be submitted.Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship and the E-Verify system will be used to confirm the employment eligibility of all new hires.If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.