Job Description

SummaryThis position is located in the VA medical facility performing a variety of clerical administrative and technical duties/responsibilities in support of management with the intent of accomplishing the administrative requirements of the organization to which assigned. Learn more about this agencyHelpOverview Accepting applications Open & closing dates 11/01/2022 to 11/22/2022 Salary $45199 - $58754 per year Pay scale & gradeGS 7 HelpLocation1 vacancy in the following location: San Antonio TX 1 vacancy Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment typePermanent - Work scheduleFull-time - ServiceCompetitive Promotion potential None Job family (Series) 0303 Miscellaneous Clerk And Assistant Supervisory statusNo Security clearance Other Drug testNo Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process Suitability/Fitness Announcement numberCAZM-11712011-23-JTE Control number686822400 HelpThis job is open to Career transition (CTAP ICTAP RPL)Federal employees who meet the definition of a "surplus" or "displaced" employee. Internal to an agencyCurrent federal employees of this agency. Clarification from the agency This position is open to Permanent Current Federal Employees of Audie Murphy VA and CTAP eligible.VideosHelpDuties . Incumbent will perform a variety of clerical administrative and technical duties/responsibilities in support of management with the intent of accomplishing the administrative requirements of the organization to which assigned; therefore contributing to the efficient and effective accomplishment of the objectives of the overall organization. Develop Internal administrative standard operating procedures by researching prior publications regulations and recommending new policies and/or changes. Receives and reviews regulations directives and memoranda on administrative functions. Interprets such material and determines the extent to which the organization is affected and advises operating officials. Prepare correspondence covering subject of an administrative nature both Internal and external. Maintains control of action correspondence; performs follow-up action to ensure timely reply/action. Receives and logs outgoing correspondence reviewing it for correct fom1at punctuation spelling grammatical accuracy1 factual correctness enclosures dates signatures complete addresses etc. Respond personally to non-technical but substantive requests for Information Involving directorate programs and functions project assignments internal procedures and relationships and current work status. Review administrative program guidance policies and procedures from higher authority to determine effect on assigned mission. Formulates and recommends changes In administrative policles/procedures with a view toward obtaining maximum effectiveness In the coordination and control of recurring reports. Assists in resolving administrative problems by researching office files historical data etc.; withdrawing material for use in preparation of typed material and/or furnishes administrative advice on the adequacy and feasibility of proposals and recommendations.Maintain a continual accumulation of all types of data for use in preparation of a variety of reports. Compiles and prepares a wide variety of continuing or one-time special statistical and narrative reports from records maintained. Identifies and recommends performance indicators/goals such as performance awards leave equal employment opportunity suggestions value engineering etc. Conduct Investigations in support of Reports of Survey. Provide assistance ln developing statistical data and special reports compiling/preparing drafts and finalizing technical papers and/or similar instructional materials in support of program specialties. Effectively enhances the ability of the office to support overall mission requirements through developing methods for automating administrative data collection requirements and reports considering the interrelationships of reports and multiple uses of data. Del-ermine the best software type for each requirement (such as database or spreadsheet). Determine data categories to be established sorting and calculating functions to be perfonned and procedures for entering and retrieving data. Use graphics software to provide charts and graphs for viewgraphs or paper presentations for briefings. Coordinates with staff administrative officer on personnel management matters and with other staff organizations on various administrative activities to obtain Information for accomplishment of own assignments or to provide to others. Provide staff advisory service in administrative areas to operating officials and/or clerical support. Discusses and evaluates alternate approaches and solutions to problems and assists management in reaching decisions particularly in the areas of overtime controls leave security matters and employee and public relations matters. Takes action on all administrative matters and recommends action where policy change is indicated Work Schedule: Monday - Friday 0730-1600 Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant (OA)/PD032330 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not requiredHelpRequirementsConditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position applicants must meet all requirements by the closing date of this announcement 11/22/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: (All positions except Reporting Stenographer Shorthand Reporter and Closed Micro-phone Reporter) Experience that equipped the applicant with the particular knowledge skills and abilities (KSAs) to perform successfully the duties of the position and that is typically in or related to the position to be filled. To be creditable specialized experience must have been equivalent to at least the next lower grade level. Applicants who have the 1 year of appropriate specialized experience as indicated in the table are not required by this standard to have general experience education above the high school level or any additional specialized experience to meet the minimum qualification requirements. Review administrative program guidance policies and procedures from higher authority to determine effect on assigned mission. Formulates and recommends changes in administrative policies/procedures with a view toward obtaining maximum effectiveness in the coordination and control of recurring reports. Assists in resolving administrative problems by researching files historical data etc. withdrawing material for use in preparation of administrative advice on the adequacy and feasibility of proposals and recommendations. Effectively enhances the ability of the office to support overall mission requirements through developing methods for automating administrative data collection requirements and reports considering the interrelationships of reports and multiple uses of data. Develop internal administrative standard operating procedures by researching prior publications regulations and recommending new policies and/or changes Prepare correspondence covering subject of an administrative nature both internal and external. Maintains control of action correspondence; performs follow-up action to ensure timely reply/action. Compiles and prepares a wide variety of continuing or one-time special statistical and narrative reports from records maintained. Coordinates with staff administrative officer on personnel management matters and with other staff organizations on various administrative activities to obtain information for accomplishment of own assignments or to provide to others. Provide staff advisory service in administrative areas to operating officials and/or clerical support. Discusses and evaluate alternate approaches and solutions to problems and assists management in reaching decisions. Provides technical and user support of personal computers printers and software tools. You will be rated on the following Competencies for this position: Clerical Operations Support Customer Service Business Process Reengineering Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: "The work is sedentary. Some work may require movement between offices hospitals warehouses and similar areas for meetings and to conduct work. Work may also require walking/standing in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds." For more information on these qualification standards please visit the United States Office of Personnel Managements website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.Education There is no educational substitution at this grade level.Additional informationThe Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice your most recent performance rating and your most recent SF-50 noting current position grade level and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPMs Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01 VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e. medical religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need to fax a document you do not have in electronic form view the following link for information regarding an Alternate Application. Read more Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above. IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Narrative responses are not required at this time. If you are referred for consideration you may be asked to submit additional job related information which may include but not limited to; responses to the knowledge skills and abilities; completion of a work sample and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g. on resume or during interview or hiring process); gain additional knowledge regarding a candidates abilities; and assist a hiring manager with making a final selection for a position. For more information on the "Who may apply" eligibility requirements please refer to the OHRM Status Candidates and Other Candidate Definitions document. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment change to lower grade transfer appointment or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA career development services for our existing Veterans and coaching and reintegration support for military service members. Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. As a new or existing federal employee you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether youre a permanent part-time temporary or an intermittent employee. You may be eligible for the following benefits however check with your agency to make sure youre eligible under their policies. To apply for this position you must provide a complete Application Package which includes: ResumeSF-50/ Notification of Personnel Action The following documents are accepted and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application such as a copy of your transcript (if using education to qualify) SF-50s (current/former Federal employees) documentation to support Veterans Preference claims or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information. Cover LetterDD-214/ Statement of ServiceDiploma/ GEDDisability Letter (Schedule A)Disability Letter (VA)LicenseOF-306Other Application DocumentationPCS OrdersPerformance AppraisalProfessional CertificationProof of EnrollmentProof of Marriage StatusResumeSeparation Notice (RIF)SF-15SF-50/ Notification of Personnel ActionTranscript SF-50 Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility): Most recent SF-50 if you are a current or former Federal employee An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the announcement. In this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade Award 50s do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50s include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50s at the highest grade held with an effective date more than one year old.